How to manually unlock a code file

When you open a code file in the Sage X3 People internal editor (function ADOTRT), Sage X3 people locks the file to prevent simultaneous modification. When you close the file, the lock is released. But if you experience an unexpected exit from the system while you have a file opened in the editor (for example, due to power failure), the file lock might not be released. In this case, when you open the file again, you will see a warning message and the file will be in read-only mode.

In such situations, to release the lock manually you have to delete a temporary file that X3 People creates to mark the code file as locked. This temporary file has the same name as your code file and an extension of ‘LCKsrc’. For example, if you open the SPEPOH code file, X3People will create a temporary file called ‘SPEPOH.LCKsrc’.

The temporary file is created in the same directory as its corresponding code file. This is usually the TRT subdirectory of your X3 People folder. To release the lock, all you have to do is delete the temporary file (be careful not to delete the .src and .adx files of the same name!)


Employee Management by People Payroll & HRIS

Employee management is your first concern if you are a supervisor or manager at work. Effective management and leadership of employees allow you to accomplish your goals at work. Effective employee management and leadership allow you to capitalize on the strengths of other employees and their ability to contribute to the accomplishment of work goals. Successful employee management and leadership promote employee engagement, motivation, development, and  retention.

The VIP People application has been designed around an ‘Entity‘ concept.

This module allows you to

  • Allows you to create multiple records for a single person
  • Use built-in checklists to create new employees and terminate existing ones
  • Move employees between companies, company rules or policies easily with the employee transfer wizard, and much more

Employee Screen

The following Actions are listed at the bottom left-hand side of the screen:

  • Employee Detail,
  • Payslip Definition,
  • Contracts and Benefit Funds,
  • Payslip Detail,
  • Leave Details,
  • View Tax,
  • Personnel Management (if licensed),
  • Performance Reviews (if licensed),
  • Adjustment Analysis,
  • Memos, and
  • Councils (if set up).

Employee Detail

Employee Payslip Details

Employee Leave details

Sections

  • Employee Leave Details
  • Employee Leave Policy
  • Employee Leave Transactions
  • Employee Leave Calendar

Personnel Management

Personnel Management is a licensed module. The followings are sections available in the module

  • Disciplinary Parameter Codes
  • Discussion Parameter Codes – Not Using a Template
  • Discussion Parameter Codes – Using a Template
  • Experience Parameter Codes
  • Items Issued Parameter Codes
  • Qualification Parameter Codes
  • Training Parameter Codes
  • Intervention Parameter Codes
  • Employee Disciplinary Transactions
  • Employee Discussion Transactions – Not Using a Template
  • Employee Discussion Transactions – Using a Template
  • Employee Experience Transactions
  • Employee Items Issued Transactions
  • Employee Qualification Transactions
  • Employee Training Transactions
  • Disciplinary Process
  • Personnel Management Reports

Recruits

The VIP People application allows you to add a recruit in order to:

  • Record applicants for employment.
  • Calculate a “dummy” payslip to successful candidates in order to generate an offer of employment.
  • Allow you to employ the applicant once the offer has been accepted.

Terminating an Employee

Terminating an employee on VIP People application has been one of the features I am fond of. When terminating an employee you are terminating the Employee record not the Entity record. Therefore, on the Employee Details screen enter the applicable termination reason and termination date.

If you enter a future termination the application will prompt you if you want to do the final tax calculation now or in the termination period.

“Terminate Employee checklist” is always displayed whenever you are terminating an employee. The checklist indicates the basic screens/steps that must be completed for a terminated employee

Employee History Payslip

The History Payslip Module allows you to view all payslips for all employees for all the pay periods where the Period Status = H – History. It also allows you to capture adjustments for previous tax years it is necessary to be able to process adjustments in the final pay period of the tax year.

History payslips can only be viewed but never edited.

However, you can create a Tax Adjustment payslip for payslips in the final period of the tax year.

I will discuss various employee reports that can be viewed from people application in my next article.

Kindly drop a comment


Leave Management by People Payroll

People payroll development team has taken the serious effort to implement leave management processes across Africa. In this article I will summarize the features available.

Leave Policy Screen

All employees must be linked to a Leave policy (A nice control implemented properly). The leave policy determines the leave entitlement for applicable leave definitions

Policies are defined at company leave and linked to an employee. Changes can be made to employee’s leave policy, if the leave policy the employee is linked to allows for changes on employee level

Employee leave details

The employee’s leave detail defaults from the leave policy to which the employee is linked. Changes to the employee’s leave entitlement cannot be made on the Leave Detail screen.

Leave calendar

The leave calendar displays all leave transactions and related dates on an MS Outlook style calendar

Employee Leave Reports

People payroll comes with a set of predefined leave reports including

  • Leave Details
  • Leave Summary
  • Leave adjustment
  • Leave Basic
  • Leave by Months
  • Leave provisions
  • Leave Max Credit

Other Features

  • Future period transactions
  • Multiple Employee leave policy Transfer

Stay tuned for more features…