Security Features of People Payroll

 

Protection of HR/Payroll data is very important and cannot be overlooked. We are in the 21st century where mobile technology has reshaped the business landscape and provided flexibility in how businesses work. Now that employees can access business software and company information directly on their smartphones and tablets from any location, ensuring the security of your company’s data has become more critical than ever. As many human resources (HR) professionals know, your company’s data is extremely important and can be easily compromised. That’s why companies have worked so hard in the past to ensure the proper security measures are in place to protect everything from employee history, salary information etc.

In this article I will be discussing some security features available in SageVIP People system.

Whenever the VIP People application is opened, the user is forced to provide a valid user name and password. This is to identify the user and to allow, or block, him from certain areas of the application.

Logging in

User Name and Password

The Login screen prompts the user for a User Name and Password. If an incorrect combination of user name and/or password is entered, the user is not allowed access to the application.

Automatic Logon

If the active profile is set to Active Directory, the Automatic Logon box allows the user to enter the application without having to enter a user name and password whenever the application is opened. The application will authenticate the user as the user who is logged into MS Windows.

The user must successfully logon with the Active Directory user name and password, with Automatic Logon enabled, before this feature is enabled.

Note:

After successful logon, the User ID and User Name will be displayed on the Status Bar at the bottom of the screen. This is purely for informational purposes only. (source: SageVIP People)

Role based Security

The permission to perform certain operations on Sage People application are assigned to specific roles, roles are assigned to groups, groups are assigned to system users

UI Access Security

Where can a user go? (Navigations). You can specifies areas/fields of the People Application that may be accessed or viewed by users.

Data Security

You can determine what data can be accessed and also add, update, delete operation that can be carried out by the user.

Password Complexity/Strength

SageVIP people has options to specifies the complexities of password-very flexible

Password Expiry Days

Administrator can specify number of days password is valid before the user is force to enter a new password

Failed logout count

Administrator can specifies the maximum number of times a user will be allowed to enter an incorrect username/password before the account is locked.

Automatic login

When the Automatic logon checkbox is checked with the active profile set to Active Directory, the system allows users to enter the application without using the username and password

Session time-out( Session token Expiry Hours)

SageVIP People has been designed to force user to logon after the specified number of hours have expired

Others

  • Content Sensitivity
  • Organisational Security
  • Content Category Security
  • Local Authentication
  • Active Directory Authentication


Employee Management by People Payroll & HRIS

Employee management is your first concern if you are a supervisor or manager at work. Effective management and leadership of employees allow you to accomplish your goals at work. Effective employee management and leadership allow you to capitalize on the strengths of other employees and their ability to contribute to the accomplishment of work goals. Successful employee management and leadership promote employee engagement, motivation, development, and  retention.

The VIP People application has been designed around an ‘Entity‘ concept.

This module allows you to

  • Allows you to create multiple records for a single person
  • Use built-in checklists to create new employees and terminate existing ones
  • Move employees between companies, company rules or policies easily with the employee transfer wizard, and much more

Employee Screen

The following Actions are listed at the bottom left-hand side of the screen:

  • Employee Detail,
  • Payslip Definition,
  • Contracts and Benefit Funds,
  • Payslip Detail,
  • Leave Details,
  • View Tax,
  • Personnel Management (if licensed),
  • Performance Reviews (if licensed),
  • Adjustment Analysis,
  • Memos, and
  • Councils (if set up).

Employee Detail

Employee Payslip Details

Employee Leave details

Sections

  • Employee Leave Details
  • Employee Leave Policy
  • Employee Leave Transactions
  • Employee Leave Calendar

Personnel Management

Personnel Management is a licensed module. The followings are sections available in the module

  • Disciplinary Parameter Codes
  • Discussion Parameter Codes – Not Using a Template
  • Discussion Parameter Codes – Using a Template
  • Experience Parameter Codes
  • Items Issued Parameter Codes
  • Qualification Parameter Codes
  • Training Parameter Codes
  • Intervention Parameter Codes
  • Employee Disciplinary Transactions
  • Employee Discussion Transactions – Not Using a Template
  • Employee Discussion Transactions – Using a Template
  • Employee Experience Transactions
  • Employee Items Issued Transactions
  • Employee Qualification Transactions
  • Employee Training Transactions
  • Disciplinary Process
  • Personnel Management Reports

Recruits

The VIP People application allows you to add a recruit in order to:

  • Record applicants for employment.
  • Calculate a “dummy” payslip to successful candidates in order to generate an offer of employment.
  • Allow you to employ the applicant once the offer has been accepted.

Terminating an Employee

Terminating an employee on VIP People application has been one of the features I am fond of. When terminating an employee you are terminating the Employee record not the Entity record. Therefore, on the Employee Details screen enter the applicable termination reason and termination date.

If you enter a future termination the application will prompt you if you want to do the final tax calculation now or in the termination period.

“Terminate Employee checklist” is always displayed whenever you are terminating an employee. The checklist indicates the basic screens/steps that must be completed for a terminated employee

Employee History Payslip

The History Payslip Module allows you to view all payslips for all employees for all the pay periods where the Period Status = H – History. It also allows you to capture adjustments for previous tax years it is necessary to be able to process adjustments in the final pay period of the tax year.

History payslips can only be viewed but never edited.

However, you can create a Tax Adjustment payslip for payslips in the final period of the tax year.

I will discuss various employee reports that can be viewed from people application in my next article.

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